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JOB DESCRIPTION

Assistant Utilities Manager
Utilities Department

Supervised by:  Utilities Manager
Supervises:  IT Staff, Engineering Staff, Electric Superintendent, Water Superintendent, Wastewater Superintendent.
FLSA Status Exempt - Administrative

General Summary:  
Under the general supervision of the Utilities Manager, oversees the day-to-day operations of the Utilities Department (Electric, Water and Wastewater Divisions) and manages staff of the Engineering and IT divisions.  Provides high-level administrative support.

Essential Job Functions:  
An employee in this position may be called upon to do any or all of the following essential functions.  These examples do not include all of the duties which the employee may be expected to perform.  To perform this job successfully, an individual must be able to perform each essential function satisfactorily.

1.  Works with the Utilities Manager to implement programs and projects aimed at achieving departmental mission and long-term objectives.  Assists in the overall planning, organization and management of all aspects of utility operations, including general administration, budgeting, planning, and policy development.

2.  Compiles information and projections to aid in the preparation of annual budget requests.  Monitors established budget and utilizes authorized budgetary and purchasing procedures.

3.  Oversees the preparation of plans and specifications, engineering studies, cost estimates, and material procurement.

4.  May provide engineering and technical services to support the construction, installation, repair, and maintenance of utility systems.

5.  Provides oversight for contracted utility projects, services, and purchases.  Regularly inspects work sites to ensure progress and compliance with City standards of quality and contract terms and conditions.

6.  Maintains cooperative relations and coordinates department activities with peer agencies and other departments.  Attends meetings, conducts research, compiles information, completes special projects and various reports, and makes presentations.

7.  Works with field superintendents to ensure coordinated work assignments and project planning related to the operation, maintenance and construction of electric, water and wastewater systems.

8.  Implements safety awareness programming in accordance with departmental policy and City, State and federal guidelines.  Instructs employees on safety standards, precautionary procedures and departmental policies and procedures.

9.  Participates as a team member in the labor negotiation process.  Administers established labor contracts, participates in the grievance process, and engages in other labor relations activities as appropriate.

10. Keeps abreast of developments in the field, new administrative techniques, legislative issues and other current events through continued education and professional growth. Attends conferences, workshops, and seminars as appropriate.

11. Acts as department spokesperson and liaison, establishing and maintaining effective relationships with citizens, other employees, and other interests.  Responds to public inquiries, investigates complaints, and initiates appropriate action.

12. Works with the Utilities Manager to establish and implement well-defined emergency and contingency plans and procedures.  Responds to utility emergencies as necessary.

13. Performs related duties as assigned.

Required Knowledge, Skills, Abilities and Minimum Qualifications:
The requirements listed below are representative of the knowledge, skills, abilities and minimum qualifications necessary to perform the essential functions of the position.  Reasonable accommodations may be made to enable individuals with disabilities to perform the job.

  •      A Bachelorís degree in electrical engineering or related field is preferred.  Relevant experience may be substituted for education.

  •      Considerable management experience required.

  •      Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with elected and appointed officials, employees, project contractors, representatives of other governmental units, professional contacts, other City administrators, and the public.

  •      Considerable knowledge of the safety practices and general methods, materials and equipment used in utility design, construction, repair and maintenance.

  •      Considerable knowledge of the professional public management techniques involved in budgeting, labor relations, public relations, contract negotiations and contract administration, and general project management.

  •      Knowledge of the federal, State and local regulations governing utilities construction, operations, management and reporting requirements.

  •      Skill in assembling and analyzing data, preparing comprehensive and accurate reports and formulating policy and service recommendations.

  •      Skill in effectively communicating ideas and concepts orally and in writing, and making presentations in public forums.

  •      Skill in the use of office equipment and technology, including computers and related software, and the ability to master new technologies.

  •      Ability to establish effective working relationships and use good judgment, initiative and resourcefulness when dealing with elected and appointed Officials, employees, project contractors, representatives of other governmental units, professional contacts, other City administrators, and the public.

  •      Ability to critically assess situations, solve problems, work effectively under stress, within deadlines, and in emergency situations.

  •      Ability to travel to other locations.

Physical Demands and Work Environment:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of the job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee in this position is frequently required to talk or hear and use hands to finger, handle.  In the course of inspecting utility projects, the employee is occasionally required to stand; walk; and stoop, kneel, crouch, or crawl.  The employee must occasionally lift and/or move items of light weight.  Specific vision abilities required by this job include good vision and the ability to see color.

While performing the duties of this job, the employee works in a business office setting but is also regularly required to work in the field to inspect and direct engineering projects.  While on project sites, the employee is occasionally exposed to fumes or airborne particles, outside weather conditions and moving mechanical parts and/or machinery.  The noise level in the work environment is usually quiet, but may become loud on project sites.

 

July, 1999
January 2008
February 2010